MyMotionCalendar’s software is designed to:
- Comply with state Bar rules that regulate the practice of law and ethics including the use of contract attorneys.
- Provide safeguards to ensure:
– Clients provide all necessary documents and instructions so coverage counsel is prepared.
– Coverage counsel has all necessary documents and instructions, is provided with all updates from the client, is
reminded of upcoming matters, and timely provides results.
In addition to providing a secure I.T. platform, here are some examples of how MyMotionCalendar’s system works to ensure clients and coverage counsel are prepared and compliant:
- The reservation form provides the client with ample opportunity to provide written instructions including specifically the nature of the matter, arguments to be made, desired outcomes, and additional/background information that may be needed.
- Our clients (the law firms) are provided the name, email, address, and phone number of the coverage counsel who will be handling the matter.
- We provide and facilitate conference calls between our client and the coverage counsel whenever requested.
- Clients are responsible for instructing the coverage counsel. The standard we use is “Client shall provide coverage counsel with all of the information and documents an attorney employed full-time by the firm would need in order to properly handle the assigned matter(s).”
- Clients can upload up to 20 documents to the reservation which are stored on our secure cloud system as opposed to being emailed via unsecure email services.
- In Q2 2014 we will be releasing software that will automate notices of appearances
- We have numerous automated reminders that get sent to both clients and coverage counsel to ensure everyone is prepared and has the materials needed to handle the matter.
- By virtue of the contracts, all parties are bound by the same confidentiality requirements any contract attorney or associate in a firm would be.
- Our contract with our clients and coverage counsel states that they are responsible to adhere to all rules regarding confidentiality, conflicts of interests, and competency
- Our contract with our clients advises them to inform their clients of our services if they “would likely consider this information material.”
- We only work with experienced attorneys; we do not hire recent law school graduates.
Our competitors are mostly individual attorneys and small law firms that work independently and provide coverage services. For these individuals, the business remains a “cottage industry” without rules, procedures, compliance and inadequate I.T. and data security protections.
The goal at MyMotionCalendar has always been to establish a professional operation with standards, procedures, technology, and compliance. To that end, we have a secure, online reservation and documents management system, dedicated support staff, a robust compliance program that includes contracts for all parties. In addition, we vet our attorneys, interview and screen them, have their resumes on file, check their bar status quarterly, conduct background checks, verify their insurance, and maintain our own insurance.